Tuyển dụng Facilities Coordinator tại JLL ở Thành phố Hồ Chí Minh, TP HCM

Chúng tôi có cơ hội việc làm thú vị dành cho bạn tại công ty JLL ở khu vực Thành phố Hồ Chí Minh. Hiện tại, chúng tôi đang mở vị trí Facilities Coordinator với loại công việc Full-time.

Chúng tôi tìm kiếm những cá nhân có kỹ năng trong lĩnh vực và kinh nghiệm làm việc mới bắt đầu / cấp cao. Trung thực, kỷ luật và trách nhiệm là những tiêu chí quan trọng mà chúng tôi tìm kiếm ở nhân viên.

Mức lương được cung cấp rất cạnh tranh, ước tính khoảng . Tuy nhiên, mức lương này có thể thay đổi tùy theo chính sách của công ty.

Công ty chúng tôi hoạt động trong lĩnh vực phù hợp với công ty. Nếu bạn quan tâm, hãy nhanh chóng nộp đơn ngay hôm nay.

Thông tin công việc

Công ty:	JLL
Vị trí:	Facilities Coordinator
Thành phố:	Thành phố Hồ Chí Minh, TP HCM
Tỉnh:	TP HCM
Trình độ học vấn:	Confidential
Lương:	VND 5.000.000 - VND 9.000.000/Month
Loại hình công việc:	Full-time

Mô tả công việc

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JOB DESCRIPTIONTITLE

Facility Coordinator cum Receptionist

BUSINESS UNIT

IFM

REPORTING TO

Facility Manager

POSITION GOALS

Assist the Facility Management team in the delivery of services especially all help desk issues & user services.

To assist in the maintenance of the premises including any designated financial, maintenance, procurement, and asset & vendor management.

Develop an understanding of and sound working relationships with key representatives of the client and key suppliers/service providers with whom you operate in support of the site.

Specifically manage the role of the receptionist, the office assistants.

DUTIES AND RESPONSIBILITIES

Reception & Front Desk Management

Manage the receptionist in the discharge of the front office duties such as;

Receptionists to project a friendly and welcoming image to Client’s visitors

Assist visitors to determine the purpose of their visit

Issue visitors with pass as per categorization accordingly

Maintain Log-book to record visitors name

Notify host/alternative contact of visitors arrival

Invite visitors to take a seat at the waiting area

Adhere to Client’s/JLL’s predefined dress code

Ensure that reception area is kept tidy at all times

Manage bookings of meeting rooms

Manage incoming and outgoing mails

Place Client’s corporate literature neatly in waiting area

Handle all incoming calls to Clients

Calls are answered with appropriate greeting;

Calls are answered within 3 rings

No client should complain of dropped calls, except for technical fault

Facilitate the booking of Meeting Room

Divert all calls as requested during Emergency or Practice Drills;

Receive all in-coming mails and parcels and sort by department and place within ‘pigeon hole’ for collection by respective department

Coordinate for courier/dispatch to collect the completed forms (by individual departments) and goods to be delivered out

Maintain logs for monthly cost reconciliation by finance

Receive calls from end-users on ad-hoc requests and maintain records

Assist with Booking hotels/ travel including air ticket, car rental.

Assist with Visa/work permit for client’s customer

Reconciling invoices from courier services with monthly dispatching list & request for payment;

Checking & refilling stationery stock and requesting for payment monthly;

Archived File keepers: Keeping records, making requests for retrieval delivery/pick-up, new carton pickup, as well as payment every month;

Keeping records of all moving asset docs

Any other assignments from Facility Manager.

Corporate Amenities

Oversee pantry services, presentations and staff events

Manage kitchen equipment inventory and maintenance

Ensure the general cleanliness of the office and the management of the Janitorial team

Manage user motobike park applications with Building Landlord

Manage fleet management & act on user feedback

Procurement of copier refills, office equipment [non IT equipment] and plants for the office

Management & Administration

Manage offsite record management operations including documents collection & retrieval

Review and spot-check your areas of responsibility to ensure that suppliers/service providers are meeting contractual obligations to the client.

Assist with detailed floor inspections on a routine basis.

Monitor the Help Desk system as it effects your area & ensure that rectification works are recorded & action-ed in a timely manner

Ensure your aspects of the working environment meet all requisite OH&S Standards.

To ensure the smooth running of meetings &/or events

Assist with Business Unit relocations or ‘ad hoc’ projects.

Assist with critical out-of-hours issues & participate as a key team member in response to emergency situations

If appropriate, liaise closely with the client on-site representatives to address problems and/or enhance working environment performance

Clearly document & communicate all client expectations to the balance of the FM team

Work collaboratively with colleagues both within the Schneider Electric account & in the wider Jones Lang LaSalle network

Ensure general administrative activities under your control are conducted in a timely and efficient manner

Assist with any other duties as assigned by the Facility Manager on a “need be” basis.

Manage all related contracts and its administration and renewals including the calling of tenders

KEY PERFORMANCE MEASURES

In your area of responsibility: –

Uninterrupted site operations

Client Satisfaction

Continuously improving service

EMPLOYEE SPECIFICATIONS

KEY COMPETENCIESAdequate interpersonal skills to manage diverse range of service providers and Client representatives

Sound written and oral communication skills

Ability to manage multiple operational matters on a daily basis

Working knowledge of OH&S and BCA Regulations

Proven capacity to understand and interpret commercial contracts

Capacity to deal with ambiguity and seek guidance in areas of difficulty

Experience in technical, facility management or project management activities

Sound computer skills in Microsoft Office

LEADERSHIP

PERSONAL EFFECTIVENESS

DECISION MAKING

RELATIONSHIP BUILDINGCOMMUNICATIONRepresent Jones Lang LaSalle by behaving consistently with cultural and company requirements.

Provide services to Schneider Electric in keeping with Schneider Electric’s cultural and company requirements.

Work towards objectives unsupervised.

Be willing to assist & mentor colleagues.

Provide an effective contribution to the team’s delivery.

Contributes via regular feedback, to the overall performance of the delivery team.

Work towards individual targets, monitor and manage individual performance.

Be able to make difficult decisions and resolve problems or improve operations.

Actively search-out opportunities to achieve better or best results and increase the service delivery provided by Jones Lang LaSalle

Promote open, constructive and collaborative relations with superiors, subordinates, peers and clients.

Gain respect of superiors, subordinates, peers and clients.

Listen effectively and communicate through action and example. Have strong written and oral communication skills.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,00 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Yêu cầu

• Sức khỏe thể chất và tinh thần tốt
• Tuổi tối thiểu 18 tuổi
• Kỷ luật và đúng giờ
• Trung thực và có trách nhiệm cao
• Tính cách tốt
• Động lực cao để làm việc và học hỏi
• Các yêu cầu bổ sung có thể được xem trong mẫu đơn xin việc

Địa chỉ công ty

Tỉnh	TP HCM
Thành phố	Thành phố Hồ Chí Minh
Google Map	Google Map